REINVENT YOUR FUTURE

ENGAGE MEMBERS IN MINISTRY

Help Leaders Live Into Their Callings

TIP 1 | KNOW YOUR MEMBERS & THEIR CALLINGS 

  • Inviting people into ministry is spiritual work. 
  • Learning about people's backgrounds, hopes,  and gifts builds community.
  • Provide opportunities to help people discover, develop & deploy their gifts.
  • Focus on fulfilling callings rather than filling slots. Avoid sending mixed messages.
  • Expand the number of people who interview & extend invitations.
  • Make inviting people into ministry part of every paid person's job description.
  • Make "connect, grow, give, and serve" part of what it means to be a ministry partner.

TIP 2 | CREATE JOB DESCRIPTIONS & ONBOARDING SYSTEMS

  • Provide people you invite into ministry with a Job descriptions.
  • Decide where job descriptions will be stored and how people can access them.
  • Keep job descriptions simple (purpose, term, primary responsibilities, liaison).
  • Ask current ministry partners whom they might partner with.

TIP 3 | INVITE PEOPLE INTO MINISTRY YEAR-ROUND 

  • Create a team of year-round inviters.
  • Assign a leader to serve as the Contact List Coordinator
  • Create a contact list of people to be invited; list their potential roles.
  • Provide an orientation for inviters; set check-in times.
  • Address ways to support leaders who are "over functioning."
  • Create systems for onboarding supporting, discerning & celebrating  

TIP 4 | IDENTIFY FUTURE MINISTRY ROLES FOR CURRENT LEADERS

  • Connect people's gifts and passions to future servant events. 
  • Invite current leaders to recruit their replacements.
  • Invite current leaders to help update job descriptions.
  • Invite current leaders to identify sprinter opportunities.

TIP 5 | HELP MEMBERS SHARE THEIR CALLING/IMPACT STORIES

  • Identify members who have stories that need to be shared.
  • Provide storytelling scripts to help members tell their story.
  • Decide when, where, and how people's stories will be shared.
  • Consider recruiting a storytelling coordinator.
  • Create tools and templates that make it easy for people to share stories.

3 | KEY POINTS | ACTION STEPS | QUESTIONS - (KQAs)

4 | KEY POINTS | ACTION STEPS | QUESTIONS - (KQAs)

  • K: Meetings should be designed based on the desired outcomes.
  • K; Inspection leads to improvement. Do you evaluate your meetings?
  • K: Leaders should leave meetings with assignments to complete.
  • Q: Do your agendas reflect your missional priorities?
  • Q: Do your meetings include time to discern?  Build community?
  • Q: What do you want participants to do BEFORE & AFTER meetings?
  • A: Review the Build Better Meeting Agendas form.
  • A: Spend less time reporting & more time learning & dreaming.
  • A: Assign team members to evaluate upcoming meetings.
  • A: Create a list of projects that leaders can sign up to help with.
  • A: Track people's current projects using an Assignment Log.
  • K: Strategic plans need to be simple, flexible & include deliverables.
  • K: Help your staff/leaders build their goal setting muscles.
  • K: Decide where to "park" good ideas for future consideration.
  • K: Share with your members the big picture, quarterly goals & next steps.
  • K: Share with everyone WHAT, SO WHAT (why) & NOW WHAT.
  • Q: What serves as your "compass" for choosing activities?
  • Q: What are your ministry priorities? How will you their impact?
  • Q: What do you need to learn from members? Your community?
  • A: Begin with creating a 1-page Annual Plan that includes Quarterly Quests.
  • A: Align your structure with your missional priorities.
  • A: Assign a person to track the progress of your ministry goals.

TRAINING QUOTES

LEADERSHIP RETREAT | SAMPLE HANDOUTS

SAMPLE  PLANS & QUARTERLY QUESTS

LEADERSHIP RETREAT |  SAMPLE QUARTERLY QUESTS

1 | LIVE & LEAD WELL (Revamp Nominating Process)

FAITHFUL NEXT STEPS
  1. Clarify the roles/responsibilities of the Nominating Committee.
  2. Provide more detailed job descriptions for Board members.
  3. Create a Candidate Selection Matrix to help select good candidates.
  4. Create letter/email templates for inviting/onboarding leaders.
  5. Upgrade your onboarding process for new leaders.

2 | GROW VIBRANT FAITH (Create a Plan for Lifelong Faith)

FAITHFUL NEXT STEPS
  1. Form short-term task force:.
  2. Participate in Grow Vibrant Faith Training
  3. Clarify our vision for lifelong faith
  4. Identify which facet of lifelong faith to focus on.
  5. Complete phase one action steps.

3 | RENEW YOUR CHURCH (Assess Church Culture)

4 | IMPROVE CHURCH COMMUNICATIONS (Update Brand)

FAITHFUL NEXT STEPS
  1. Set aside time at next 3 Board meetings to rethink culture.
  2. Create assessment tools &assignments for Board members.
  3. Review assessment data; select which culture indicators to address.
  4. Outline 5 action steps related to Indicator that has been selected.
  5. Provide updates to Board related to action steps.
FAITHFUL NEXT STEPS
  1. Host meeting with Communication Team members.
  2. Assign a project coordinator.
  3. Create initial draft - seek feedback from staff and board.
  4. Create second draft - seek feedback from staff, board & members.
  5. Identify action steps to rebrand and reinforce messages.

5 | DEEPEN CONNECTIONS  (Conduct Hospitality Audit)

6 | GROW YOUR GIVING (Capture Impact Stories)

FAITHFUL NEXT STEPS
  1. Form hospitality task force; onboard team, review assessments.
  2. Complete assessments, share data & solicit feedback.
  3. Share Hospitality Report & with staff, Board & coordinators.
  4. Select 3 recommendations to implement in 90 days.
  5. Schedule 2nd round of Hospitality audits.
FAITHFUL NEXT STEPS
  1. Form an Impact Storytelling team; onboard leaders.
  2. Make list of individuals to capture stories from.
  3. Make list of activities where stories will be captured.
  4. Recruit storytelling videographer/photographer.
  5. Create storytelling scripts for sharing impact stories.

7 | SIMPLIFY STRUCTURE & SYSTEMS 

8 | STAFF & SUPERVISE WELL  (Create Annual Review Process)

FAITHFUL NEXT STEPS
  1. Outline current church structure & related job descriptions.
  2. Describe how decisions are made & implemented.
  3. Provide all leaders with an updated Leadership Roster.
  4. Share with Board restructuring recommendations.
  5. Create action plan based on Board input.
FAITHFUL NEXT STEPS
  1. Schedule 5 meetings with Annual Review task force.
  2. Outline process for conducting annual reviews.
  3. List criteria that will be used to evaluate paid staff.
  4. Create tools/templates for conducting interviews.
  5. Submit plans to Board for approval.

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