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As part of the body of Christ, we are called to make disciples, love God and one another, and build up the body of Christ. Ministry descriptions are helpful tools for empowering people to use their gifts to glorify God and bless others. They clarify expectations and help keep people focused on what really matters.

Without ministry descriptions, people often fail to use their gifts of feel immobilized to act on their gifts, often afraid of stepping on another person’s toes or doing something is is beyond their scope of responsibility and authority.

Listed below are numerous ministry descriptions for paid and volunteer ministry leaders that provide a summary of the duties, tasks, responsibilities, and accountability involved for a specific ministry position. Use what you find helpful to bring out God’s best in your ministry partners!

WELCOMING MINISTRIES

GREETER
Reports to Name (phone)
Time/location (Sunday 9 am – 11:30 am;  Lobby Welcome Center)
Responsibilities
  • Welcome members and visitors
  • Hand out bulletins, event materials, special notices, etc.
  • Open doors for members and visitors
  • Answer questions and direct visitors
  • Help members and visitors with umbrella when raining
  • Assist people with special needs, ie; wheelchair, stroller, etc.
  • Assist Welcome Center volunteers when needed
  • Make head deacon aware of questionable behaviors/activities
Details
  • Greeters meet in the lobby by the Welcome Center.
  • Lockers and coat racks are available for personal items.
  • Greeter supplies/materials are located in the welcome center cabinet.
  • Greeters are asked to wear professional business attire.
  • Volunteers should report for their shift at least 15 minutes ahead of time.
  • Greeters are expected to represent the church in a positive way and demonstrate good customer service skills by being polite, patient, encouraging and engaging with the congregation and visitors.
  • If a greeter has a problem with a visitor or congregant, they should contact ______ for assistance.
 USHER
Reports to Stephen West (612.869.2535)
Time/location (Sunday 7 am – 11:30 am Volunteer room behind west hallway)
Purpose
To extend Christian hospitality and usher people into sacred space to worship God
Responsibilities 
  • Straighten chairs in auditorium
  • Fill chair pockets with offering envelopes
  • Stack offering baskets
  • Place bulletins in bins by all doors
  • Usher guests to seats
  • Assist people with special needs, ie; wheelchair, stroller, etc.
  • Collect offering
  • Empty offering baskets, sort and put in safe
Details
  • Ushers meet in the marked volunteer room behind the west hallway
  • Lockers and coat racks are available for personal items.
  • Usher supplies, offering baskets, envelopes, umbrellas, first aid kit etc. are located in the marked closet on the north side of the volunteer room.
  • Ushers are asked to wear suits for men and appropriate business attire for women.
  • Volunteers should report for their shift at least 15 minutes ahead of time.
  • Ushers are expected to represent the church in a positive way and demonstrate good customer service skills by being polite, patient, encouraging and engaging with the congregation and visitors.
  • If an usher has a problem with a visitor or congregant, they should contact _________ for assistance.

Purpose
Provide hospitality and information to first-time guests.

Reports to:
Time/Location:
Term of Service:

Responsibilities

  • one
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Details

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Purpose
Provide hospitality and information to first-time guests.

Reports to:
Time/Location:
Term of Service:

Responsibilities

  • one
  • two
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Details

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ELECTED OFFICERS

Purpose
Reports to Name (phone)
Time/location (Sunday 9 am – 11:30 am;  Lobby Welcome Center)
Responsibilities
  •  Preside at all congregational meetings, the Congregational Council and the Executive Committee meetings.
  • Leads the congregation in all secular matters (The pastor leads the congregation in all spiritual matters.).
  • Serves as the ombudsman between the pastor(s) and the congregation and vice versa.
  • Appoints the Financial Secretary and the members of the Mutual Ministry committee.
  • Submits a monthly article to the church newsletter.
  • Participates with the Endowment Committee on official distribution decisions.
Details
  • Greeters meet in the lobby by the Welcome Center.
  • Lockers and coat racks are available for personal items.
  • Greeter supplies/materials are located in the welcome center cabinet.
  • Greeters are asked to wear professional business attire.
  • Volunteers should report for their shift at least 15 minutes ahead of time.
  • Greeters are expected to represent the church in a positive way and demonstrate good customer service skills by being polite, patient, encouraging and engaging with the congregation and visitors.
  • If a greeter has a problem with a visitor or congregant, they should contact ______ for assistance.

PRESIDENT/CHAIR

Oversee board and executive committee meetings.
Serve as ex-officio member of all committees.
Work in partnership with the Executive Director to make sure board resolutions are carried out.
Call special meetings if necessary.
Appoint all committee chairs and with the Executive Director, recommend who will serve on committees.
Assist Executive Director in preparing agenda for board meetings.
Assist Executive Director in conducting new board member orientation.
Oversee searches for a new Executive Director.
Coordinate Executive Director’s annual performance evaluation.
Work with the board development committee to recruit new board directors.
Coordinate periodic board assessment with the Executive Director.
Act as an alternate spokesperson for the organization.
Periodically consult with board directors on their roles and help them assess their performance.

VICE-PRESIDENT/VICE-CHAIR
SECRETARY

Attend all board meetings.
Serve on the executive committee.
Maintain all board records and ensure their accuracy and safety.
Review board minutes.
Assume responsibilities of the president in the absence of the board president and vice president.
Provide notice of meetings of the board and/or of a committee when such notice is required.
TREASURER

Knowledge of the organization and personal commitment to its goals and objectives.
Understanding of financial accounting for nonprofit organizations.
Serves as financial officer of the organization.
Manages, with the finance committee, the board’s review of and action related to the board’s financial responsibilities.
Works with the Executive Director to ensure that appropriate financial reports are made available to the board on a timely basis.
Assists the Executive Director in preparing the annual budget and presenting the budget to the board for approval.
Reviews the annual audit and answers board directors’ questions about the audit.
GENERAL PURPOSE Council is charged with overseeing the fulfillment of the congregation’s mission and vision, ensuring that all available resources are aligned with our purposes and priorities. The Council is also responsible for setting policy related to the congregation and its mission.

RESPONSIBILITIES • Provide general oversight of the administration and ministries of the congregation, ensuring the development and fulfillment of strategic goals that reflect our congregation’s mission, vision and values. • Review the strategic plan on quarterly basis, ensuring that ministry outcomes, short-term and long-term goals, and action steps are realized in a timely manner. • Develop and maintain current policies (Policy Manual) and procedures (Operations Manual); ensure that employees and members are aware of these policies and procedures and abide by them. • Provide for effective pastoral and lay leadership, ensuring adequate direction, training and support. • Develop an annual spending plan for the congregation that reflects stated mission, vision and values. • Model a Vibrant Faith, worshipping weekly, giving generously and practicing the Four Keys in daily life. • Participate in all Council and congregational meetings, voting on the matters brought before the Council. ! Term of Office: Three years (unless otherwise noted) ! Executive Committee Responsibilities !

Purpose
To extend Christian hospitality and usher people into sacred space to worship God.
Reports to . . .
Time/location:
(Sunday 7 am – 11:30 am Volunteer room behind west hallway)
Responsibilities 
  • Attend all board meetings.
  • Serve on the executive committee.
  • Carry out special assignments as requested by the board president.
  • Understand the responsibilities of the board president and be able to perform these duties in the president’s absence.
  • Participate as a vital part of the board leadership.
Details
  • Ushers meet in the marked volunteer room behind the west hallway
  • Lockers and coat racks are available for personal items.

 

Purpose:

Reports to:|
Term of Service

Responsibilities

  • Attend all board meetings.
  • Serve on the executive committee.
  • Carry out special assignments as requested by the board president.
  • Understand the responsibilities of the board president and be able to perform these duties in the president’s absence.
  • Participate as a vital part of the board leadership.
  • Manage the administrative and legal issues for the congregation, council and the executive committee.
  • Document and maintain the official minutes of the church council, congregational meetings, executive committee and other special meetings, and publishing these minutes to the congregation.
  • Acts as the chief administrative representative of the council to outside organizations and the ELCA.
  • Serve as the initial point of contact for the church body in legal, insurance, and related matters for the purpose of documentation control and management.

Purpose

Reports:
Term of Service:

Responsibilities:

  • Maintains an accurate accounting of the income and expenditures of our congregation.
  • Present written financial reports at congregational meetings and preliminary reports at council meetings.
  • Remits monthly offerings for missions and church agencies and promptly pays salaries and bills as authorized by the congregation or council. Submits records for annual audits.
  • Transfers funds/monies between accounts as necessary for payment of obligations.
  • Monitors brokerage accounts and handles stock trade transactions per Financial Committee guidance.
  • Balances checking, money market and brokerage accounts on a monthly basis.

Details

PASTORS & PROGRAM STAFF

Purpose
Reports to Name (phone)
Time/location (Sunday 9 am – 11:30 am;  Lobby Welcome Center)
Responsibilities
  • REPORTS TO AND IS SUPPORTED BY: Congregation CouncilGENERAL PURPOSE
    The Lead Pastor, in partnership with the Associate Pastor, as well as other program staff and lay leaders, is charged with helping fulfill the mission and vision of First ______ Church, reflecting the values of this congregation. The Lead Pastor will exercise visionary leadership, providing direction, training and encouragement to staff and lay leaders. The Lead Pastor will also create, equip and resource ministry teams. This is a full-time position.RESPONSIBILITIES (primary ones are highlighted) in addition to constitutional responsibilities of the PastorProvide liturgical leadership – Oversee the direction and planning of worship life and administering of sacraments, including seasonal thematic preaching and special worship celebrations. Perform baptisms, weddings and funerals. Preach two or more times a month in addition to special services during Christmas, Lent and Holy Week.
    Provide visionary leadership – Working in partnership with the Council, program staff and other lay leaders, establish and oversee the visionary and strategic direction of the congregation. Serving as the primary spokesperson for the congregation, communicate and advocate for the goals and intentions of the congregation to staff, members and the community at large.
    Lead staff – Provide direction, supervision and spiritual encouragement to staff. Develop their spiritual gifts in light of their passions. Direct their energies to fulfilling the congregation’s mission and carrying out its primary goals.
    Provide leadership in pastoral care to members – Oversee the pastoral care ministry. Visit members in their homes, in hospitals, and in nursing homes. Provide care and counseling to members in times of need. Oversee Stephen Ministry, providing supervision, training and spiritual encouragement to Stephen ministers. Oversee Homebound Communion and Video ministries, scheduling pastoral and lay communion calls.
    Nurture Christian discipleship in all members – Assist with providing opportunities for all members to grow as disciples. Specific responsibilities include coordinating leadership of Adult Discipleship Hour, teaching First Communion Milestones celebration, overseeing, leading and teaching Faith Builders confirmation ministry, equipping guides and assisting with Vacation Bible School.
    Lead formation of new disciples – Visit and build relationships with prospective members, invite to and teach inquirer’s class. Oversee formation and assimilation into congregational life.
    Nurture and model a vibrant faith – Tend to your physical, emotional and spiritual needs in order to model a vibrant faith and life for staff and members, living the Four Key faith practices in daily life.
    Serve as staff liaison to Personnel and Stewardship Ministry Teams.
    QUALIFICATIONS AND EXPERIENCEA member of the ____ clergy roster, enthusiastically embracing our denomination’s understanding of the Christian faith.
    Experience and training in faith formation theory and practice for all ages.
    Experience and training in congregational renewal, organizational development and empowering lay leaders and leading and managing staff.
Purpose
To extend Christian hospitality and usher people into sacred space to worship God.
Reports to . . .
Time/location:
(Sunday 7 am – 11:30 am Volunteer room behind west hallway)

REPORTS TO AND IS SUPPORTED BY: Lead Pastor

GENERAL PURPOSE
The mission of the Team Pastor, in partnership with the Lead Pastor, as well as other program staff and lay leaders, is to help fulfill the vision and mission of Resurrection Lutheran Church, reflecting the values of this congregation. The Team Pastor will particularly exercise strategic leadership, with an intentional and deliberate focus on creating, equipping, and resourcing ministry teams. This is a full-time position.

PRIMARY RESPONSIBILITIES (in addition to constitutional responsibilities of the Office of Pastor)

Provide Liturgical Leadership and Provide Pastoral Care to Members – Perform baptisms, weddings and funerals as arranged by the Lead Pastor. Preach twice a month in addition to special services during Christmas, Lent and Holy Week. Participate in worship planning and debriefing. Under the coordination of the Lead Pastor, visit members in their homes, in hospitals, in nursing homes, and visit prospective members. Provide care and counseling to members in times of need.
Lead the Steering Team and Oversee the Implementation of the Ministry Team Structure – Monitor the collective goals of staff and lay members. Integrate strategic planning goals and action steps into the appropriate staff member’s or ministry team’s responsibilities. Monitor and support Finance Team to ensure strategic goals and ministry teams are resourced.
Oversee Christcare Ministry – Provide supervision and spiritual encouragement to Christ Care small groups. Assisting with launching and supporting new Christ Care groups. Provide initial and ongoing training for Christ Care leaders.
Serve as Facilitator for Strategic Planning Process – Provide ongoing direction and support to members involved in strategic planning and goal setting. Establish deadlines for projects, assign tasks to individuals and groups, and monitor the status of each project. Address issues that are hindering the accomplishment of stated goals, and help celebrate with members the goals that are being achieved.
Serve as Staff Liaison to Building Design Team – Provide feedback, insights and staff perspectives to the Building Design Team’s proposals.
Serve as Liaison for Technology Issues – Provide staff input and leadership related to technology issues such as the internet, website, computer equipment and software, church management system, and email distribution prayer chain.
Nurture Christian Discipleship in All Members – Assist with providing opportunities for all members to grow as disciples. Specific responsibilities include assisting with leading Adult Discipleship Hour, teaching “My Bible” Faith Steppingstones Ministry, assisting with Vacation Bible School and coordinating technology issues for the event.
Nurture and Model a Vibrant Faith – Tend to your physical, emotional and spiritual needs in order to model a vibrant faith and life for staff and members.
QUALIFICATIONS AND EXPERIENCE

A member of the ____ clergy roster, enthusiastically embracing our denomination’s understanding of the Christian faith.
Experience and training in faith formation theory and practice for all ages.
Experience and training.

PURPOSE

The Director of Faith Formation is charged with directing, supporting, and creating ministries that focus on equipping people to live a vibrant faith that lasts a lifetime, reflecting the mission, vision and values of First _______ Church. Serving as a partner on the Program Staff Team, the Director of Faith Formation oversees these ministries with an intentional and deliberate focus on creating, equipping, and resourcing ministry teams. This is a full-time position.

 

PRIMARY RESPONSIBILITIES

  1. Nurture Christian discipleship in all members at all stages in life – specific responsibilities include:
  • Direct and coordinate home- and congregation-based Milestones Ministries related to adult members.
  • Provide oversight, coordination and implementation of our vision for lifelong faith formation providing a networked approach to faith formation that takes place anytime, anywhere.
  • Understanding that every member is at a different place in their faith journey, articulate faith formation pathways and possible next steps for people.
  • Provide online links and faith formation resources to help people practice their faith at home.
  • Coordinate faith formation trainings and orientations for new members, teachers, mentors and faith parents.
  • Oversee adult faith mentoring program.
  1. Serve as a liaison to Christian Discipleship Ministry Teams – Provide feedback, insights and staff perspectives to various disciple-making ministry teams.
  • Identify new team members and potential roles they might play; inviting folks to serve utilizing their Spiritual Gifts.
  • Encourage teams to share and practice faith at team meetings and daily life.
  • Assist with developing a blueprint for lifelong faith formation that encompasses all ages, life stages and settings for practicing faith.
  1. Serve as liaison to Steering Team and Strategic planning process – Provide feedback, insights and staff perspectives to congregational leaders related to creating a culture of vibrant faith and lifelong learning.
  • Assist leaders in understanding a networked faith formation model and how it can be woven into all programs and ministries of the congregation.
  • Encourage teams to share and practice faith at team meetings and in daily life.
  1. Nurture and model a vibrant faith – Tend to your physical, emotional and spiritual needs in order to model a vibrant

faith and life for staff and members, embedding faith practices into all facets of daily life.

  1. Develop and execute annual continuing educational opportunities.

 

QUALIFICATIONS AND EXPERIENCE

  • Member of a ____ congregation, enthusiastically embracing our denomination’s understanding of the Christian faith.
  • Experience and training in faith formation research and practices related to all ages and life stages.
  • Experience and training in equipping and empowering lay leaders.
  • Rostered Leader of the _____ with a Master’s Degree.

REPORTS TO AND IS SUPPORTED BY: Lead Pastor

GENERAL PURPOSE
The Director of Youth & Family Ministries is charged with creating, directing, resourcing ministries to middle school and high youth and their families with the intent of nurturing lifelong followers of Christ who possess a bold, consequential faith that’s practiced everyday, everywhere. This is a 20-hour a week position that requires ongoing engagement in Sunday morning worship and education activities.

PRIMARY RESPONSIBILITIES

1. Nurture Christian discipleship in all members, particularly youth – specific responsibilities include:

  • Direct and coordinate home- and congregation-based Milestones Ministries. •
  • Provide oversight and coordination of discipleship ministries to youth and their parents.
  • Coordinate confirmation ministry that involves congregational, home, online and community settings.
  • Develop online community (Facebook, Twitter, Instagram, Remind) to deepen friendships and grow faith.

2. Serve as liaison to the Faith Formation Leadership Team, providing feedback, insights and staff perspectives.

  • Identify new team members and roles they might play; inviting people to serve based on their gifts.
  • Demonstrate to team members ways to teach faith practices to young people and their families.
  • Identify each young person’s web of support related to faith formation, and explore ways to expand the number of development relationships for each person.

3. Organize faith forming trips and retreats that build community, use young people’s gifts and deepen faith.

  • Organize spring and fall youth retreats.
  • Organize summer youth trip.
  • Organize the annual Urban Plunge, an intergenerational weekend servant experience.

4. Nurture and model vibrant faith – Tend to your physical, emotional and spiritual needs in order to model a vibrant faith and life for staff and members, practicing faith in daily life.

5. Coordinate ongoing continuing education opportunities for paid and volunteer youth & family ministry staff.

QUALIFICATIONS AND EXPERIENCE

  • Member of ____ congregation, enthusiastically embracing our denomination’s understanding of lifelong faith formation principles and practices.
  • Experience and training in faith formation theory and faith practices for all ages. • Experience and training in equipping and empowering lay leaders.
  • Working knowledge of Office 365 and social media platforms.
  • Rostered leader of the ____ with a Master’s Degree.

REPORTS TO AND IS SUPPORTED BY: Lead Pastor

GENERAL PURPOSE

The Director of Worship and Music is charged with directing, supporting and creating ministries that shape the worship life of the congregation in a way that reflects the mission, vision and values of First ____ Church. Serving as a partner on the Staff Program Team, the Director of Worship and Music oversees these ministries with a deliberate focus on creating, equipping and resourcing these ministry teams and musical ensembles. This is currently a halftime position.

PRIMARY RESPONSIBILITIES

1. Provide liturgical leadership – In partnership with Lead Pastor, plan worship and music, working seasons in advance.

  • Direct choirs during worship.
  • Provide a master schedule of all choirs and special music throughout the year.
  • Provide leadership and resources to the organist and other choir directors.
  • Determine and submit annual budget request figures that support a vibrant worship experience.
  • Review worship-related expenses throughout the year.

2. Lead choirs – Provide direction and spiritual encouragement to various choirs and music ensembles.

  • Lead Senior Adult Choir practice (Wednesday 7:15-8:30),
  • Lead Children’s Choir (Wednesday 6:15-7:00), and FB YG Choir (Sunday afternoon).

3. Serve as staff liaison to ushers, greeters, lay assistants, lectors, acolytes and the altar guild – Invite members into ministry and equip and encourage them as worship leaders, seeking to encourage worship participation and leadership from all ages within the congregation.

Continue to develop and equip various ministry teams to grow and enhance our congregation’s worship ministry.

4. Maintain professional competency by practicing, performing and attending continuing education opportunities.

5. Maintain the music library and supervise the maintenance of all instruments

6. Nurture and model a vibrant faith – Tend to your physical, emotional and spiritual needs in order to model a vibrant faith and life for staff and members, living the Four Key faith practices in daily life.

QUALIFICATIONS AND EXPERIENCE

  • A member of an ____ congregation, enthusiastically embracing our denomination’s understanding of the Christian faith.
  • Demonstrated knowledge of Lutheran theology, liturgical practice and use of music in worship.
  • Demonstrated skill and competency at the keyboard, organ and piano and a working knowledge of other instruments.
  • Experience and competency in directing choirs of all ages.
  • Ability to work well with others and participate collegially with staff and congregational leaders.
  • Experience and training in empowering lay leaders to use and develop their musical gifts.

ADMINISTRATIVE & SUPPORT STAFF

Accountable to: Pastor

Purpose:
To serve the church by providing overall direction to the property, legal, financial and business affairs of the church and providing leadership to and supervision of staff and volunteers involved in this ministry.

Primary Duties and Responsibilities

1. Ensure that appropriate and accurate accounting and membership records are maintained including

  • Accounts payable and receivable
  • Payroll
  • General ledger
  • Monthly income statement and balance sheet
  • Bank accounts
  • Investment and tax reporting
  • Individual contribution records
  • Membership statistics

2. Coordinate development and preparation of the church budget.

3. Coordinate and monitor purchasing of equipment, furniture, supplies and other items.

4. Help develop an ongoing stewardship program.

5. Research new business procedures, computer techniques, financial programs and salary surveys.

6. Research, evaluate and sign all financial commitments and contracts.

7. Ensure that appropriate and adequate insurance coverages are in place including:

  • Workers’ compensation
  • Property/casualty
  • Liability

8. Oversee the development program of the church including;

  • Bequests/memorials
  • Deferred giving
  • Trust funds

9. Supervise maintenance and upkeep of all buildings, grounds and landscaping.

  • Coordinate and schedule outside use of facilities.
  • Anticipate and plan for future facilities development, based on projected space needs and program plans.
  • Coordinate with appropriate committees, contractors and architects, as needed, to facilitate renovation or relocation of facilities.
  • Supervise support staff members in the following areas:
  • Custodial
  • Maintenance
  • Groundskeeping
  • Security
  • Accounting
  • Membership records
  • Food service
  • Print shop
  • Media ministry
  • Sound and lighting
  • Transportation
  • Bookstore

10. Work with Personnel Committee to implement the church’s personnel policies and procedures.

  • Recruit, screen and recommend candidates for support staff positions.
  • Maintain accurate, up-to-date personnel files.

11. Establish departmental goals and objectives by prioritizing related programs, managing the use of facilities, planning an appropriate budget, delegating tasks and evaluating progress regularly.

12. Work with appropriate committees, officers and leaders to carry out the church’s business affairs.

13. Attend staff meetings and retreats.

14. Attend board meetings as a resource and for informational purposes.

 

Qualifications

  • Business Administration degree or equivalent experience.
  • Working knowledge of computers systems, financial and office software

Accountable to: (______________ )

Purpose: To serve the church by providing appropriate and accurate accounting and business records for the church.

Primary Duties and Responsibilities

  1. Maintain appropriate and accurate accounting records, such as:
  • Accounts payable and receivable.
  • General ledger.
  • Monthly income statement and balance sheet.
  • Bank accounts.
  • Investment and other special accounts.
  • Tax reporting.
  • Individual contribution records.
  1. Help the business administrator develop and prepare the church budget.
  2. Cooperate with outside auditors in the annual audit process.
  3. Coordinate the counting of offering income.
  4. Attend regular staff meetings and retreats.
  5. Cooperate with the (___________ ) by performing any other duties when asked to do so.

Accountable to: (______________ )

Purpose: To serve the church by providing appropriate and accurate accounting and business records for the church.

Primary Duties and Responsibilities

  1. Maintain appropriate and accurate financial records, such as:
  • Accounts payable and receivable
  • Payroll
  • General ledger
  • Monthly income statement and balance sheet
  • Bank accounts
  • Investment and other special accounts
  • Tax reporting
  • Individual confidential contribution records
  1. Prepare and make appropriate weekly bank deposits.
  2. Receive, record and acknowledge memorial gifts to the church.
  3. Prepare and mail quarterly giving statements to donors.
  4. Cooperate with the (___________ ) by performing any other duties when asked to do so.

Accountable to: (______________ )

Purpose: To serve the church by providing administrative and secretarial services to the Senior Pastor.

Primary Duties and Responsibilities

  1. Receive and screen incoming calls, taking clear messages and returning calls, if asked, of the pastor.
  2. Schedule appointments, baptisms, funerals, weddings and speaking engagements for the pastor.
  3. Type sermons, correspondence, articles and manuscripts and maintain up-to-date and well-organized files.
  4. Transcribe sermons and make them available to the congregation members.
  5. Attend staff meetings for informational purposes.
  6. Sort and open mail; draft preliminary responses.
  7. Coordinate the administrative function of the pastor’s office.
  8. Mail birthday letters to staff members and church officers, anniversary wishes to couples married by the pastor and letters of sympathy to members who have lost loved ones.
  9. Ensure that office machines are clean and well-maintained.
  10. Coordinate travel arrangements for the pastor.
  11. Maintain up-to-date personnel files and schedule performance evaluations.
  12. Attend meetings with and for the pastor upon request.
  13. Work closely with the pastor in developing new ideas and special projects.
  14. Work with appropriate committees, officers and leaders to carry out the ministry of the church.
  15. Cooperate with the (___________ ) by performing any other duties when asked to do so.

Accountable to: (______________ )

Purpose: To serve the church by providing secretarial support to the pastor.

Primary Duties and Responsibilities

  1. Receive incoming phone calls, answer questions and provide information whenever possible.
  2. Sort mail and take messages for pastor and staff.
  3. Schedule appointments, handle correspondence, take notes from meetings and other general clerical and support tasks as assigned.
  4. Prepare weekly bulletin for worship.
  5. Ensure that office files are up-to-date and well-organized and that office equipment is clean and well- maintained. Order office supplies as necessary.
  6. Maintain schedule for special services such as baptisms, weddings and funerals.
  7. Type sermons for the pastor as requested and transcribe sermons from Sunday morning tapes.
  8. Proofread written materials generated by the pastor as requested, such as bulletins, articles and manuscripts.
  9. Cooperate with the (____________ ) by performing any other duties when asked to do so.

 


RECEPTIONIST

Accountable to: (______________ )

Purpose: To serve the church by providing a warm welcome to callers and visitors, and providing general clerical assistance to other support staff upon request.

Primary Duties and Responsibilities

  1. Receive incoming calls, answer questions and provide information whenever possible. Take complete and accurate messages and route calls to appropriate staff members.
  2. Greet and offer assistance to members and visitors.
  3. Sort and distribute incoming mail.
  4. Maintain hospital list, keeping appropriate staff members informed.
  5. Provide clerical assistance to other staff members, committees and volunteers upon request.
  6. Establish and maintain master program and facilities calendar.
  7. Operate office machines and maintain workroom.
  8. Maintain inventory of office supplies.
  9. Maintain list of office volunteers.
  10. Coordinate and supervise volunteer work.
  11. Seal, stamp, sort and post outgoing mail.
  12. Attend regular staff meetings.
  13. Cooperate with the (___________ ) by performing any other duties when asked to do so.

Reports to:       Senior Pastor

Purpose:
The Communications Director will create, organize, plan and implement effective communications messages and strategies for church and community audiences. This individual will support church and ministry leaders in conveying their vision and communications priorities to appropriate audiences.

Specific Skills, Gifts, Talents Needed

Leadership: Leader, big-picture planner, ministry partner, coach and motivator. Lead and manage other staff and volunteers to implement communications strategies. Provide leadership and management in the area of external/internal communications and marketing through print and electronic tools for your church.

Coaching/Training: Educate people about procedures and processes for communicating church messages. Meet them where they are in their level of understanding and help them come to know what your church does and why and how they can contribute to the overall effectiveness of church communications.

Creativity: Continually look for ways to communicate existing church-wide and ministry programs in creative ways that will evoke a response from the congregation and community.

Marketing/Public Relations: Assess and determine the most effective ways to communicate a message to its intended audience.

Organizational/Planning: Understand the vision cast by leadership and organize communications messages in a way that best reflects the church’s priorities.

Relational: Sit at the table with leadership and act as an advocate for creative and clear communications. Connect with ministries on a personal and regular basis to understand their needs and wants.

Computer Proficiency: Must be very comfortable working with computers with the ability to take on writing and basic design work.

Writing: Able to write and adapt written text to match the medium through which it is being communicated. Communicate clearly and effectively using the written word.

Design: Know or can quickly learn and direct basic design principles utilizing software such as Adobe Photoshop and InDesign.

Responsibilities

  1. Work with church and ministry leaders to develop communications processes and define priorities to create an environment in which messages can be communicated clearly, creatively and effectively.
  2. Work with church and ministry leaders to define, develop and effectively communicate messages to church-wide and specific, more targeted audiences.
  3. Create, organize, plan and implement effective communications messages and strategies to church and community audiences. The individual will support church and ministry leaders in conveying their vision and communications priorities to appropriate audiences.
  4. Serve as air traffic controller, keeping communications requests on time and on budget.
  5. Solicit information from church and ministry leaders to organize and plan out communications messages in a timely manner.
  6. Cultivate, lead and manage a team of communications staff and ministry volunteers (writers, photographers, designers, etc.).
  7. Work with church and ministry leaders to develop communication messages to reach those not currently associated with your church.
  8. Create and implement a strategy for becoming more visible in the community.
  9. Write and edit communications messages for use in various mediums and to various audiences.
  10. Keep ears open to stories of life-change within the church. Develop ways to creatively communicate those stories via video, online, etc.
  11. Facilitate proactive communications ideas, calendaring, and church-wide and ministry-specific initiatives. This individual is a visionary with a contagious spirit to see how the church can be concise, clear and creative in its communications.
  12. Responsible for maintaining and updating the website on a regular basis and serve as the webmaster for the church’s website.

Qualifications

  • Strong writing, editing and proofreading skills. This individual serves as the “eyes” for all things print and electronic, looking for clear communication, brand presence and consistency.
  • Is current on creative, communications and technological trends and looks for opportunities to use this information to more effectively communicate with your church family and local community.

MUSIC & WORSHIP ARTS MINISTRY OPPORTUNITIES

PURPOSE: Provide encouragement and support for members of the Music and Arts committees and participants, expressing appropriate and timely recognition for their work.

  • Be a committed and active member of the Music & Arts Ministry (21-30 hours month).
  • Chair any meetings of this department, represent this ministry on Church Council, sharing decisions of the council with the Minister of Music and members of the department
  • Attend annual Music & the Arts leadership retreat, and any additional leadership retreats planned for lay leaders

TERM: Serve one year January 1 – December 31

  • Attend weekly Thursday evening rehearsals (2 hours) and 2-3 Saturday workshops during the year.
  • Sing at the 11:00 worship service each Sunday (1 1⁄2 hours).
  • Perform two major works and possibly in small groups throughout the year.

TERM: This is a one year commitment September-August. !

  • Fill all choir folders prior to the fall workshop.
  • Collect all anthems sung each Sunday and return them to the choir library.
  • Clear folders during December and refill for the balance of the year.
  • Clear folders in June and return all copies to the choir library.
  • Recruit and train other volunteers as needed to assist in library duties.

TERM: This is a one-year commitment September-June.

  • Fit new choir members for robes.
  • Assign numbers and robe hangers.
  • Keep records of robe assignments and help keep robes in proper condition and assigned places.

TERM: This is a one-year commitment September-June.

  • Attend Youth Singer rehearsals each Sunday 3:45-5:00 PM.
  • Attend warm-up sessions and worship on Sunday mornings at 7:45-9:15 AM.
  • Attend all concerts, special programs and retreats as required.
  • Assign and maintain music, folders and robes.
  • Assist with communication between Music Department and Youth Singer families.
  • Go on annual tour as chaperone if needed.
  • Assist in coordination of fund raiser and coordinate Youth Singers Banquet held each spring.

TERM: This is a one-year commitment during the school year through the annual June tour.

  • Attend weekly rehearsals (1 1⁄2 hours) and 2-3 workshops during the year. • Sing at the 8:00 worship service (1 1⁄2 hours) each Sunday September- June.
  • If selected, participate in the annual Youth Singers’ Tour in June.

TERM: This is a one year commitment during the school year, September-May.

  • Attend weekly rehearsals (1 hour) on Wednesdays at 4:30 PM and accompany choir when children sing in worship or for other occasions.
  • Modest keyboard skills are needed, plus a love for and interest in young children.

TERM: This is a nine month commitment (September-May)

  • With the Minister of Music and Arts, recruit, enlist, and train (if necessary) directors, accompanists and workers for each choir.
  • Be available to visit or sit-in on weekly rehearsals of the Children’s Music Ministry.
  • Be able to substitute for any director who has to be absent.
  • Communicate weekly with the Children’s Choir directors, and monthly with parents of children in the choirs, as to upcoming important information.
  • Order curriculum.
  • Coordinate all children’s activities such as occasional parties, the Christmas program, singing at nursing homes, and spring banquet.
  • Attend monthly meetings of the Children’s Ministry Council and communicate important information concerning the children’s music programming and calendar.
  • Attend bimonthly meetings of the music staff.
  • Select and coordinate a spring musical.
  • Attend called meetings of the Music and Arts Council.

TERM: This is a nine month commitment (September-May)

  • Attend all children’s choir rehearsals (Wednesdays at 4:30).
  • Assist the director by taking attendance, helping with robes, monitoring behavior, helping with social events and parties.
  • Help children prepare for worship service, sitting with the choir.
  • Need to have a love of small children, and patience and concern. An interest in children’s music and singing is helpful.

TERM: This is a nine month commitment (September-May).

  • Play for one Sunday morning Chapel Worship Service each month.
  • Provide the prelude, offertory and postlude in addition to accompanying hymn singing.
  • Worship services at 7:30-8:30 AM.
  • These volunteers are scheduled by the Minister of Music and Arts.
  • Attend rehearsals and play as required for worship service and other events.
  • Music reading and previous hand-bell experience is helpful, but not required.

TERM: This is a nine month commitment (September-May).

  • Arrange and supervise periodic art shows in the Memorial Room.
  • Attend all Music and Arts Council meetings.
  • Time commitment will vary
  • Must have knowledge of and interest in hanging art shows along with general organizational skills

TERM: This is a nine month commitment (September-May).

MUSIC & WORSHIP ARTS MINISTRY OPPORTUNITIES

Accountable to: (______________ )

Purpose: To serve the church by providing efficient and loving care to infants and toddlers.

Primary Duties and Responsibilities

  1. Schedule caregivers for worship services, week-day activities and other special events.
  2. Recruit and train caregivers.
  3. Maintain accurate, up-to-date attendance records.
  4. Coordinate use of child-care facilities, requesting special cleaning and/or repairs when necessary.
  5. Coordinate parent work parties when needed to renew the nursery.
  6. Ensure that sheets and blankets are laundered and toys are clean.
  7. Ensure that adequate quantity of nursery supplies is maintained.
  8. Help parents with registration of children.
  9. Develop and distribute a comprehensive information packet for parents.
  10. Coordinate with other staff members to ensure that appropriate child care is available for church programs and events.
  11. Attend regular staff meetings and retreats.
  1. Cooperate with the (____________ ) by performing any other duties when asked to do so.

Accountable to: (______________ )

Purpose: To serve the church by directing, coordinating and guiding the day-care program of the church and providing leadership to and supervision of staff members and volunteers involved in this ministry.

Primary Duties and Responsibilities

  1. Supervise day-care staff members.
  2. Develop and train a pool of competent substitute teachers and caregivers to ensure continuity of program.
  3. Review and select curriculum and educational tools for day care.
  4. Develop and maintain program and facilities calendar for day care.
  5. Develop and implement procedures for admission and appropriate placement of children.
  6. Develop and implement a comprehensive training program for staff, including:
  • New staff orientation
  • In-service programs
  • Continuing education
  • Teaching demonstrations
  1. Ensure that classrooms and facilities reflect a professional and Christian environment.
  2. Develop and coordinate short-term classes for parents.
  3. Serve as lead teacher for one class and model appropriate teaching techniques.
  4. Counsel with parents as necessary.
  5. Develop a parent handbook to communicate program policies and procedures.
  6. Communicate the day-care program to the congregation and the community.
  7. Administer the day-care program by encouraging teamwork and mutual support and by providing leadership and nurture to staff members who work in the program.
  8. Establish departmental goals and objectives by prioritizing related programs, managing the use of facilities, planning an appropriate budget, delegating tasks and evaluating progress regularly.
  9. Work with appropriate committees, officers and leaders to carry out the day-care ministry of the church.
  10. Attend staff meetings and retreats.
  11. Attend board meetings as a resource and for informational purposes.
  12. Represent the church by serving on appropriate denomination committees and community organizations.
  13. Cooperate with the (____________ ) by performing any other duties when asked to do so.

Accountable to: (______________ )

Purpose: To serve the congregation by directing, coordinating and guiding the PDO ministry of the church and providing leadership to and supervision of staff members and volunteers involved in the ministry.

Primary Duties and Responsibilities

  1. Hire, train, provide direction, support and training of teachers and assistants.
  2. Adapt/follow the Christian curriculum approved by the school board.
  3. Ensure safety and cleanliness of the facility. Notify appropriate personnel of repair/maintenance needs.
  4. Develop and maintain an up-to-date file on each child enrolled, including emergency information and record of current immunization status.
  5. Prepare and submit annual immunization report to state’s Department of Health.
  6. Respond to inquiries concerning the program; mail information as needed.
  7. Adhere to state laws regarding teacher/student ratio in forming classes.
  8. Provide age-appropriate equipment and supplies for each classroom, making purchases within the approved budget.
  9. Bill for and collect registration fees and monthly tuition. Maintain accurate records. Forward all receipts to accounting.
  10. Submit semi-monthly time sheets; distribute paychecks.
  11. Prepare annual budget. Monitor monthly income and expenses.

Accountable to: (______________ )

Purpose: To serve the church by directing, coordinating and guiding the preschool ministry of the church and providing leadership to and supervision of staff members and volunteers involved in this ministry.

Primary Duties and Responsibilities

  1. Supervise Preschool staff members.
  2. Develop and train a pool of competent substitute teachers to ensure continuity of program.
  3. Review and select curriculum and educational tools for preschool program.
  4. Develop and maintain program and facilities calendar for preschool.
  5. Develop and implement procedures for admission and appropriate placement of children.
  6. Develop and implement a comprehensive training program for staff members, including:
  • New staff orientation
  • In-service programs
  • Continuing education
  • Teaching demonstrations
  1. Ensure that classrooms and facilities reflect a professional and Christian environment.
  2. Develop and coordinate short-term classes for parents.
  3. Serve as lead teacher for one class and model appropriate teaching techniques.
  4. Counsel with parents as necessary.
  5. Communicate the preschool program to the congregation and community.
  6. Administer the work of the preschool by encouraging teamwork and mutual support, and by providing leadership and nurture to staff members who work in the department.
  7. Establish departmental goals and objectives by prioritizing related programs, managing the use of facilities, planning an appropriate budget, delegating tasks and evaluating progress regularly.
  8. Work with appropriate committees, officers and leaders to carry out the church’s preschool ministry.
  9. Attend staff meetings and retreats.
  10. Attend board meetings as a resource and for informational purposes.
  11. Represent the church by serving on appropriate denomination committees and community organizations.
  • Attend Youth Singer rehearsals each Sunday 3:45-5:00 PM.
  • Attend warm-up sessions and worship on Sunday mornings at 7:45-9:15 AM.
  • Attend all concerts, special programs and retreats as required.
  • Assign and maintain music, folders and robes.
  • Assist with communication between Music Department and Youth Singer families.
  • Go on annual tour as chaperone if needed.
  • Assist in coordination of fund raiser and coordinate Youth Singers Banquet held each spring.

TERM: This is a one-year commitment during the school year through the annual June tour.

  • Attend weekly rehearsals (1 1⁄2 hours) and 2-3 workshops during the year. • Sing at the 8:00 worship service (1 1⁄2 hours) each Sunday September- June.
  • If selected, participate in the annual Youth Singers’ Tour in June.

TERM: This is a one year commitment during the school year, September-May.

  • Attend weekly rehearsals (1 hour) on Wednesdays at 4:30 PM and accompany choir when children sing in worship or for other occasions.
  • Modest keyboard skills are needed, plus a love for and interest in young children.

TERM: This is a nine month commitment (September-May)

  • With the Minister of Music and Arts, recruit, enlist, and train (if necessary) directors, accompanists and workers for each choir.
  • Be available to visit or sit-in on weekly rehearsals of the Children’s Music Ministry.
  • Be able to substitute for any director who has to be absent.
  • Communicate weekly with the Children’s Choir directors, and monthly with parents of children in the choirs, as to upcoming important information.
  • Order curriculum.
  • Coordinate all children’s activities such as occasional parties, the Christmas program, singing at nursing homes, and spring banquet.
  • Attend monthly meetings of the Children’s Ministry Council and communicate important information concerning the children’s music programming and calendar.
  • Attend bimonthly meetings of the music staff.
  • Select and coordinate a spring musical.
  • Attend called meetings of the Music and Arts Council.

TERM: This is a nine month commitment (September-May)

  • Attend all children’s choir rehearsals (Wednesdays at 4:30).
  • Assist the director by taking attendance, helping with robes, monitoring behavior, helping with social events and parties.
  • Help children prepare for worship service, sitting with the choir.
  • Need to have a love of small children, and patience and concern. An interest in children’s music and singing is helpful.

TERM: This is a nine month commitment (September-May).

  • Play for one Sunday morning Chapel Worship Service each month.
  • Provide the prelude, offertory and postlude in addition to accompanying hymn singing.
  • Worship services at 7:30-8:30 AM.
  • These volunteers are scheduled by the Minister of Music and Arts.
  • Attend rehearsals and play as required for worship service and other events.
  • Music reading and previous hand-bell experience is helpful, but not required.

TERM: This is a nine month commitment (September-May).

  • Arrange and supervise periodic art shows in the Memorial Room.
  • Attend all Music and Arts Council meetings.
  • Time commitment will vary
  • Must have knowledge of and interest in hanging art shows along with general organizational skills

TERM: This is a nine month commitment (September-May).

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Worship and Music Task Force Members
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Project Team and Task Force Ministry
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Faith Formation Task Force Member
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Business Administrator
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Secretary/Receptionist/Administrative Assistant
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Accountant/Bookkeeper
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Wedding Coordinator
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Ministry Team Leaders
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Faith Formation Ministry Opportunities
WELCOMING MINISTRIES

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